A unique opportunity has become available for an experienced and proactive Executive Assistant to join a fast-growing and creatively driven construction company based in Austral. This role is ideal for someone who thrives in a fast-paced, ever-changing environment and enjoys working closely with senior leadership.
The successful candidate will support a dynamic, highly respected COO & Construction Director, playing a crucial role in keeping operations running smoothly and ensuring their time is managed effectively. The business has a strong team culture, professional, down-to-earth, and just the right amount of quirky!
Key Responsibilities:
Executive Support:
- Manage the COO & CD's schedule, meetings, inbox, and priorities with precision.
- Coordinate internal and external communications at an executive level.
- Prepare briefing docs, reports, presentations, and follow-ups.
- Support strategic projects and liaise with key stakeholders across the business.
- Coordinate personal appointments, events, and family-related logistics.
- Manage household admin, travel bookings, and lifestyle arrangements.
- Handle errands, purchases, and ad hoc personal projects as needed.
- Serve as a trusted personal liaison to ensure the COO’s life runs smoothly, inside and outside of work.
Candidate Profile: The ideal candidate is confident, detail-oriented, and enjoys taking initiative. They should have strong interpersonal skills, a high level of discretion, and a calm, can-do approach when managing competing priorities.
Key experience and attributes include:
- Minimum 5 years in an Executive Assistant or office management, senior administration role
- Exceptional organisational and multitasking skills
- Strong communication and stakeholder management ability
- Tech-savvy and comfortable using modern systems JobPac, Employment Hero & MS Office, etc.
- A friendly, adaptable attitude with a great sense of humour
- A full-time, permanent position in a well-established, growing company
- A creative and supportive workplace culture, with a genuine team-first mindset
- Opportunity to work closely with two inspiring Executives!
- Career progression, flexibility, and ongoing support
If this sounds like something you are interested in exploring, then send your CV to Natalie Kotzias via the apply links next to the ad. If this isn't something you are interested in but do know someone who might be then pass it across they will love you for it!